Send us one past recording and we’ll send back the minutes and the 7-day note in your format, free.
![Example of a Cofnodwr draft: transcript on the left, draft minutes with a [CHECK] item on the right. Made-up council.](https://framerusercontent.com/images/MG7MU65Yp39n1DBtT0PcwY2UGQA.png?width=2200&height=1400)
![Example of a Cofnodwr draft: transcript on the left, draft minutes with a [CHECK] item on the right. Made-up council.](https://framerusercontent.com/images/OUTqejQ8aS7taEmZsNLpXgKo8hY.png?width=1004&height=1312)
The paperwork after every meeting
Welsh community and town councils have legal deadlines after each meeting. The clerk usually keeps track of them alone, on top of writing the minutes.
On the clerk’s list now
Notes taken mid-meeting
A 7-day note to publish
Full minutes to sign
Minutes published online
A Welsh version, or its cost
With Cofnodwr
A draft to check, in your format
The 7-day note drafted for you
Each deadline, with a reminder
Unsure points marked [CHECK]
A Welsh version, being tested
The meeting cycle, handled
Meeting
01
Notice out 3 clear days before, then keep your notes as you always do.
Type them, or snap a photo of your handwritten notes. Your notes take priority over the recording, so names, proposers and decisions come out the way you wrote them. Cofnodwr also reminds you when the notice is due.
Law: Local Government and Elections (Wales) Act 2021, Sch 4 paras 5 and 21
Notice reminder, 3 clear days before
Typed notes or a photo of handwritten ones
Phone, laptop or Zoom recording
Confidential items left out
7-day note
02
The short note, drafted from the recording.
The law asks for a note of who attended, apologies, declarations of interest and decisions with vote outcomes, published within seven working days. Cofnodwr drafts it for you to check.
Law: Local Government Act 1972, Sch 12 para 26ZA
Attendance and apologies
Declarations of interest
Decisions and vote outcomes
Reminder before day seven
Minutes
03
Draft minutes in your format. The chair signs them at the next meeting.
The draft follows your headings, numbering and wording, learned from your past minutes. Anything unsure is marked [CHECK]. You check instead of write, and the chair signs the minutes at the next meeting, as now.
Law: Local Government Act 1972, Sch 12 para 41
Your format and numbering
[CHECK] list at the top
Word document to edit
Ready for the next meeting
Publish
04
Signed minutes on your website, recording deleted.
Once the minutes are signed, they go on the council’s website. Cofnodwr reminds you, and the recording is deleted once the minutes are signed.
Law: Local Government (Democracy) (Wales) Act 2013, s.55; 2021 Act Sch 4 para 16
Publishing reminder
Signed minutes kept
Recording deleted after signing
Welsh version (being tested)
Built around how councils already work
01
your format
Set up from your own minutes
Send 3 to 10 sets of past minutes. Cofnodwr learns your headings, numbering, wording and length, and keeps learning from your edits. That’s why your first two meetings are free.
Format profile: Example Community Council
Headings and order
Minute numbering
Resolutions
Built from 3 to 10 sets of minutes
02
welsh and english
Welsh and English
Community councils aren’t bound by the Welsh Language Standards, but Welsh Government guidance expects them to treat Welsh no less favourably than English. In the pilot we’re testing a Welsh version of your approved English minutes, for you or your translator to check. (Statutory guidance 2022, para 2.14)
03
your data
How we handle recordings
Cofnodwr is being designed so the council stays in control of its records, recordings are stored in the UK or EU, and audio is deleted once the minutes are signed. Pilot councils get the full details in writing first.
Day 1
Later
Try it on a past meeting
Send us one past recording and we’ll send back the minutes and the 7-day note in your format, free. Or start the free trial: your first two meetings are free, because every clerk writes minutes their own way and Cofnodwr learns from your past minutes and your edits.